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OpCom Report from Large Section session.

Monday, February 1st, 2016

Large Section Discussion

What helps make your section successful?

  • Phoenix Section Chair Bruce Ladewig: Success is from affinity groups and chapters, not the excom.  Those groups are passionate, lots of energy, lots fundraising.  Had golf tournament, active with student chapters.  Tend to be more innovative.  Once got the students involved, they started running things themselves.  But need good faculty advisor support.
  • Central Texas Section Past Chair – Kenny Rice Has excellent leadership in the excom, almost all past section chairs.  He does a lot of conferences, sponsors chapter chairs to conferences, with chair to try to bring a conference back to Austin.  They have goal of 20% of surplus.  They provide leadership team for conference, mostly central Texas, so offer large group of experienced people.  Lot of workshops at conferences, good funding source.  If section pays for someone to go to conference, they are required to write article for newsletter.
  • Central Texas Section Past Chair Joe Redfield– Has student branch coordinator, very involved with students.  Uses section funding to get them engaged.  Students are heavily subsidized by the section.  …
  • Central Texas Section Past Chair John Purvis – Chapters are very spread out, so have separate meetings.  Most societies meet once per month.  Have 5 universities, but not heavily tied to academics.  Successful because large number of meetings.  Electronic newsletter goes out with all the meetings for the month, heavily dependent on vtools, makes it much easier to build newsletter, just pulls from vtools.
  • IEEE-USA President-Elect Karen Pederson – Sends email with meetings, local IEEE info, to all new members.  Works on having a lot of offering to members meetings for engineers, works on offering continuing education credits.
  • Chicago Section Chair David Richardson – Have symposiums, makes good surplus mostly through attendance fees and vendors.  Successful ones have a lot of students.  Lots of classes, multiple venues, hackathon.  Didn’t charge for hackathon, corporate sponsored.  Student $25, member $35 ahead, $40 at door, $50 non-member.  Used to be $100 per member, got more successful as brought price down.  Ex: last one 144 people, 80% students.
  • Santa Clara Valley Section Chair Joe Wei – Talked about differences between managing volunteers vs paid.  15K members, 40 operating units.  Helps having very experienced leadership.  38 chapters, lots of activities.  Using gmail, google drive, to manage reporting.  Friday before excom, officers must post their report.  Excom is 2 hours only, anyone on agenda has to submit something first.  Meet first wed of each month, and attempt to strictly keep people to their time.  Has excom group that rotates each year to prevent burning them out.  Has student coordinator that all engineering sciences are under, so good teaching opportunities.  Has marketing communication chair, does twitter, Facebook.  Consolidated all STEM activity under one chair, and the person presents to excom, so this is very efficient.
  • Santa Clara Valley Section Secretary Ed Aoki – – Has $2000 set aside for each student section and the section had to report to excom their activities, funding sources, etc.  Subsidy encourages their participation.  Require before they are funded, that they submit their student activities report to the bigger IEEE, so as to increase the section’s funding and statistics.  Goal is to get easy money.  Secretary role is important, since they need to have good communication and access between all the rolls.  If officer reporting is not done properly and on time, SAMIEEE is incorrect, and there is activity but no reporting.  Note do not put Dec 31 as end of term, since all the officers will drop off beginning of January, before new ones are assigned.  They use SAMIEEE query extensively.What would they like to change or improve?
  •  
  • Bruce – Have too many open positions. Need full roster that is working to their goals.
  • Joe – student branches, engage them more in early spring to encourage them to continue their membership.
  • Someone mentioned electronic newsletter, need to ask members what is best way facebook, email, etc, and because student social media needs are different than older engineers. Because symposium was so popular with students, want student-specific symposium.  Also need more volunteers to run for section officer roles.
  • Ed Aoki – Long term financial planning, need to have a better financial base for longer range planning. Wants Net suite, bank reports improvements.  Need to map CB data into Net suite to make financial reporting easier.
  • Upkar – San Diego Section – Revitalization needs to be a bigger goal.  Tries to bring in more new people, new blood, new ideas, toward this goal.

Region 6 Photo at OpCom

Saturday, January 30th, 2016

All of the Region 6 OpCom and ExCom officers gathered for a great photo at the OpCom meeting today.
WP_20160130_002

Region 6 ExCom Minutes

Friday, January 29th, 2016

Minutes from the 2015 Region 6 Fall Excom

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Meeting Dates
————————————-

IEEE BOD
2/10-2/15 -San Diego
6/15-6/20 – New Jersey
7/15-7/20 – Retreat
11/16-11/21 – New Jersey

Future Leaders Conference
7/28-7/30

10/31-11/1 Sustech 2016
10/14-10/16 GHTC
5/23-5/24 WIE
1/2-1/4 Rising Stars

3/27 Easter

Monthly R6 ExCom meetings
Mondays – 3rd Monday of every day 6PM Pacific

Spring Area Meetings
3/19 Northwest Area Meeting – TBD
4/2 Northeast Area Meeting – Salt Lake City
4/9 Central Area Meeting – Oahu, Hawaii
4/16 Southern Area Meeting – Los Angeles
4/23 Southwest Area Meeting – Prescott (TBD)

Fall Area Meetings
10/8 Central/Southwest/Southern – Orange County
9/10-9/11 Northeast/Northwest – TBD

1/29-1/31 OpCom – Las Vegas
8/20 Strategy Meeting – Napa or San Diego
11/12 Excom Meeting – San Lois Obsipo

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Presentations
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Region Director Excom Meeting Briefing, 111215

KramerR6logo_presentation2015nov

R6 Conf 1115 Excom

R6 Conf 1115 Excom

GHTC 15-16 status R0

OpCom Meeting in Las Vegas – January 29-31

Wednesday, December 30th, 2015

The annual Operations Commitee meeting for IEEE Region 6 is being held jointly with IEEE Region 4, the Executive Committee of Region 5, with participation from all IEEE regions welcome.  Region specific events are held until evening of Friday, January 29 and joint activities beginning Friday evening and running through through Sunday, January 31.

For more information, click here.

Click here to register on Eventbrite.

Hotel Registration:  https://resweb.passkey.com/go/IEEE6P

————————————————-   AGENDA ————————————————–

NOTE: Revised January 28, 2016

Friday January 29, 2016 (Region 6 OpCom Meeting Day)

8:30 AM Breakfast

9:00 AM Call to Order

  • Introduction
  • Review and vote on budget

10:00 AM Presentation and Discussion of Region 6 Strategies

  • Positive 2016 Region 6 Membership Growth Plans
  • Region and Area meeting agendas and schedules
  • Chapter Recording Initiative
  • Corporate Outreach
  • Academic Outreach
  • Conference Plans for Region 6 (including remote conference access plans)
  • Web Site Plans
  • STEM and Student Activities
  • Awards plans for 2016
  • Micro-volunteering

12:00 PM Lunch and STEM Activities Awards

1:00 PM Committee Reports and Updates (brief, focus on current needs and initiatives)

  • Membership Development—Positive membership growth in 2016
  • PACE
  • Student Activities
  • Conferences
    1. SusTech (Gopi Krishnan)
    2. GHTC (Joe Decuir)
    3. Rising Stars (Mike Andrews and Tom Coughlin)
    4. Career Expo (Mike Andrews)
    5. Industry Summit (Mike Condry)
    6. Other Region 6 conferences (WIE Leadership Conference, others)
    7. New Conferences (Intellectual Property Conference, others)
  • Education
  • Electronic Communication
  • Social Media/Webcasts
  • SAMIEEE
  • WIE
  • Young Professionals
  • STEM Plans—Maker Faire, First Robotics, others
  • Pre-University
  • Awards and Recognition
  • Section/Chapter Report
  • Strategic Planning
  • Humanitarian Activities
  • Region Vitality
  • IEEE Engineering Milestones
  • 2017 Sections Congress

Liaison Committee Reports (written only, included in minutes)

  • Employment and Career Services
  • Life Member
  • Historian
  • Section Education
  • Admissions and Appointments
  • vTools
  • Medical Technology
  • Energy
  • Transportation
  • R&D
  • Intellectual Policy

3:00 PM Break

3:15 PM Region 6 Candidate Selection

4:15 PM Area/Section Breakouts, Region 6

  • Northeast Area
  • Northwest Area
  • Central Area
  • Southern Area
  • Southwest Area

5:15 PM Break

5:30 PM Regions Welcome, Introductions and Plans and Goals for the Weekend

5:50 PM Vincenzo Piuri, IEEE Technical Activities Former Vice President

6:00 PM Karen Bartelson, IEEE President Elect (Joint Regions)

6:15 PM Speaker S.K. Ramesh, VP of Educational Activities

6:30 PM R6/R4 Mixer and Reception

7:30 PM Multi-Region Supper (For Regions 4 and 6 OpCom and Region 5 Excom at The Buffet in the Excalibur Hotel, rest of attendees on your own with a mix of inter-region attendees)

 

Saturday January 30, 2015 (Joint Region Training Day)

7:30 AM Breakfast (on your own)

8:30 AM Region Section

Discussions (Section Leaders from Large, Medium and Small Sections meet and introduce themselves talking briefly about what their section does well and what their challenges are)

  • Large Sections (>1,000 members)
  • Medium Sections (1,000 to 500 members)
  • Small Sections (<500 members)

9:45 AM Break & 5 minute Ayijeum 2016 announcement from Region 10

10:00 AM Training Sessions:

Time Room 1 Room 2 Room 3
10:00 AM Running Conferences (Ed Perkins and Region 5) Integrated Chapter Meeting Recording

(John Walz and others)

Membership Development—growth for 2016

(Chris Wright)

11:30 PM Lunch Lunch Lunch
12:30 PM IEEE Humanitarian Activities (Derald Morgan and others) Integrated Chapter Meeting Recording

(John Walz and others)

ITCO and vTools

(Wole Akpose), part 1

2:00 PM Break Break Break
2:30 PM Running an Effective Section (Mike Andrews, Tom Papademos)  

WIE Session (organized by Bob Parro)

ITCO and vTools, part 2

(Wole Akpose)

4:00 PM Running an Effective Section (Mike Andrews, Tom Papademos)  

YP Session (organized by Bob Parro)

Membership Development—growth for 2016

(Chris Wright)

5:30 PM Break

5:45 PM Peter Eckstein, IEEE USA President

6:00 PM IEEE President Elect Candidate Dialog

6:25 PM IEEE USA President Elect Candidate Dialog

6:45 PM Multi-Region Dinner (on site) and

7:30 PM IEEE USA Awards Ceremony followed by Regions 4 and 6 awards

Reception Following

 

Sunday January 31, 2015 (Region Joint Training Day)

7:30 AM Breakfast (on your own)

8:00 AM Training Sessions:

Room 1 Room 2 Room 3
8:00 AM IEEE

Collabratec

(John Day?)

Running a Successful Corporate Liaison Program (Ram Sivaraman) Future Technology Directions (Tom Coughlin)
9:30 AM Break Break Break
9:45 AM IEEE

Collabratec

(John Day?)

Running a Successful Corporate Liaison Program (Ram Sivaraman) Disruptive Innovations in the IEEE (Diogo Monica)

 

11:15 AM Summary and Evaluation (includes sharing of section and chapter best practices and feedback on this joint event, all regions together) – let’s have some prizes for people that share, or for best ideas or successes

12:15 PM Lunch (on your own)

1:00 PM End

Region 6 Fall Area Meeting Update – Tom Coughlin

Wednesday, October 21st, 2015

R6 Fall Area Meeting - 2015

Here is a link to the slides Tom Coughlin presented at the recent Area Meetings.

Region Director Fall Meeting Briefing, 101715